|
CONTACT GAVIN PARK FOR A COMPLETE FORM.
~(518) 584-9455~
|
2011 Fee Schedule
All Prices subject to change
PROGRAM, BUILDING AND PROPERTY USE POLICY
The facilities at Gavin Park are primarily for use by Wilton residents, the Parks and Recreation Department and Town of Wilton programs. Use for outside organizations, groups or individuals is subject to availability.
Included in the Gavin Park facility are:
| Multi purpose gymnasium |
Game room |
|
Playground (non-rental)
|
Basketball Courts |
| Dailey Gymnasium |
Walking Path/Track |
| Open space in park boundaries |
Soccer Fields |
| Meeting room |
Baseball Fields |
| Pavilions |
Tennis Courts |
| Athletic fields |
Batting Cage |
|
All sports equipment (non-rental)
|
Kitchen/snack area (non-rental)
|
THIS IS WHAT YOU WILL NEED FOR RENTALS:
1.) Two checks made out to “Wilton Recreation”; (one for deposit and one for the fee).
2.) Application for use form.
3.) Corporate resolutions or authorizations allowing you to sign for your organization.
3.) Proof of residency.
4.) Certificate of insurance and Hold Harmless Agreement.
CANCELLATION FEE AND LATE SIGN UP FEES:
Program Late Sign Up Fee: $45 plus regular program fee
Program Cancellation Fee: $10 If a uniform has been ordered we will only refund 50% of the sign up fee.
All Facilities:
If cancellation is made:
90 or more days before first date of use, 100% refund will be issued.
30-89 days before first date of use, 50% refund will be issued.
15-29 days before first date of use, 25% refund will be issued.
1-14 days before first date of use, no refund will be issued.
We prefer cancellations to be either written or made in person.
SNOW OR WEATHER RELATED:
You can call the office between 3:00 pm and 5:00 pm to see if the building will be open. Please note that we do not follow school closings; town buildings are usually open even during inclement weather.
FEES:
Fees are determined by the Town Board. Fees are to be paid under the terms and conditions set forth by the Parks and Recreation Department (see fee schedule). A $100.00 Security Deposit is required against damages to the facility or equipment. Deposits must be paid at the time of acceptance of rental agreement. The facility must be left in the condition it was found and all equipment returned to it's proper place. After use, the rental will be inspected by Parks and Recreation staff to determine any damage or infringement of rules. They will recommend to the Parks and Recreation Director and Parks and Recreation Commission to return or hold deposit. Damages will be billed to user. Failure to pay will result in legal action. There is a $25.00 fee for all returned checks. Deposits are held until the facility has been evaluated for damage and confirmation of adherence to the rules and regulations (i.e., trash in/out, equipment use, damage etc.). All fees are nonrefundable.
BILLING:
One time or special events are to be paid for in advance, once the date and event has been approved. Full payment must be made no later than 30 days in advance of first day of use.
Weekly or long term usage must be pre-paid on a monthly basis.
If the payment of your bill is 10 days overdue your rental privilege may be revoked.
There is a $25 fee for returned checks. All checks must be made out to “Wilton Recreation”.
The Parks and Recreation Department/Commission reserves the right to cancel any and all activities for reasons such as, but not limited to, failure to comply with rules and regulations, damage, continual misconduct or behavior problems of participants. This decision is final. The Parks and Recreation Commission reserves the right to refuse any group or organization which promotes indecent or unlawful behavior.
GENERAL RULES FOR GAVIN PARK
NO PETS/LIVESTOCK ALLOWED
NO ALCOHOLIC BEVERAGES
NO GLASS CONTAINERS
OBEY THE 15 MPH SPEED LIMITS
PARK IN DESIGNATED AREAS ONLY
WATCH FOR CHILDREN
PEDESTRIANS HAVE THE RIGHT OF WAY
RESPECT OTHER ACTIVITIES IN PROGRESS
SUPERVISE THE CHILDREN IN YOUR CARE AT ALL TIMES
FIRES FOR COOKING ARE PERMITTED AT RENTAL PAVILION AT BARBQUE SITE ONLY
NO BARBECUE GRILLS MAY BE BROUGHT IN
NO PROPANE OR GASOLINE OR OTHER FUEL ALLOWED
ALL VEHICLES NEED TO STAY ON DESIGNATED ROADWAYS
ALL DJ'S AND EQUIPMENT (SUCH AS BOUNCEY BOUNCE), TENTS, USE OF ELECTRICITY, STAKES IN THE GROUND, ETC. MUST BE APPROVED BY PARK DIRECTOR OR MAINTENANCE SUPERVISOR.
HOURS OF OPERATION:
The hours for the multi-purpose facilities are scheduled by the Parks and Recreation Department. These hours will vary as required and will have no bearing on the outside area hours of operation.
OUTSIDE AREAS HOURS OF OPERATION:
PARK OPENS AT 9:00 AM DAILY
PARK CLOSES AT 6:00 PM DURING EDT
PARK CLOSES AT 9:00 PM DURING DST
(“PARK” REFERS TO THE FIELDS, PAVILION, PLAYGROUND AND GENERAL OPEN GREEN AREAS)
Violators to the park closed hours will be prosecuted as trespassers. Trespassers will be reported to the Sheriff’s Department and prosecuted to the full extent of the law. Any vehicles left after close of park will be towed at owner's expense.
RULES FOR PAVILION RENTAL USE
The rental pavilion is the larger pavilion which has cooking grills. It is available for recreational gatherings.
The pavilion containing the restrooms is open to the public at all times during park operation. Cooking is not allowed at this pavilion. This pavilion is not available for rental.
Tables should be placed in the same position they were in before rental users arrived.
Children must be supervised at all times.
Pavilion rentals may include fields if they are not in use or under rental.
Play area is open to the public as is the pavilion with the bathrooms.
RULES FOR USE OF MULTI PURPOSE FACILITIES (GYMNASIUMS)
Permitted activities are determined by the Parks and Recreation Commission.
1. No food.
2. No drinks.
3. No gum.
4. You must carry in your shoes.
5. Water bottles are permitted in the hallway area only.
6. Equipment requests must be made in advance of time of use.
Equipment will be left out for participants.
7. Children must be supervised at all times.
8. Due to insurance requirements no children are allowed in the facility
during adult programming.
9. Hours of use will be specified by the Parks and Recreation
Department.
10. Activities should end promptly as scheduled.
ANY VIOLATIONS OF THESE RULES COULD TERMINATE USAGE RIGHTS
CATEGORIES AND FEES
|
CAT. 1: TOWN OF WILTON GOVERNMENT GROUPS
SARATOGA SPRINGS CITY SCHOOL DISTRICT
SCHOOL FUNCTIONS FOR SCHOOLS LOCATED IN THE TOWN OF WILTON
See Schedule of Fees
- Charges: No facility charge. Excess labor costs will be reimbursed by the group if not during regular and reasonable custodial hours.
- Usage requiring overtime: Will be permitted only when labor costs incurred by the Town are reimbursed by the groups if not during regular and reasonable maintenance hours.
- Proper clean up to be determined by a Park Representative
Services: Setup and/or cleanup hourly charge per Town employee if necessary: $25.00 per hour.
Town reserves the right to waive all fees.
|
CAT. II. RESIDENTS OF THE TOWN OF WILTON:
ORGANIZATIONS WHERE MEMBERS ARE FROM THE TOWN OF WILTON, NOT FOR PROFIT AND LOCATED IN THE SARATOGA SPRINGS CITY SCHOOL DISTRICT
See Schedule of Fees.
- Charges:These groups will pay a facility fee.
- Usage requiring overtime: Will be permitted only when labor costs incurred by the Town are reimbursed by the groups if not during regular and reasonable maintenance hours.
- Proper clean up to be determined by a Park representative.
Services: Setup and/or cleanup hourly charge per Town employee if necessary: $25.00 per hour.
Town reserves the right to waive all fees.
|
|
CAT. III: NON-WILTON RESIDENT, SARATOGA SPRINGS CITY SCHOOL DISTRICT RESIDENTS, SCHOOL RELATED GROUPS AND NOT FOR PROFIT ORGANIZATIONS
See Schedule of Fees
- Charges: No facility charge. Excess labor costs will be reimbursed by the group if not during regular and reasonable custodial hours.
- Usage requiring overtime: Will be permitted only when labor costs incurred by the Town are reimbursed by the group if not during regular and reasonable maintenance hours.
- Proper clean up to be determined by a Park representative.
Services: Setup and/or cleanup hourly charge per Town employee if necessary: $25.00 per hour.
Town reserves the right to waive all fees.
|
CAT. IV: NON- RESIDENTS, NON-SARATOGA SPRINGS CITY SCHOOL DISTRICT RESIDENTS AND FOR-PROFIT ORGANIZATIONS
See Schedule of Fees
- Charges: No facility charge. Excess labor costs will be reimbursed by the group if not during regular and reasonable custodial hours.
- Usage requiring overtime: Will be permitted only when labor costs incurred by the Town are reimbursed by the groups if not during regular and reasonable maintenance hours.
- Proper clean up to be determined by a Park representative.
Services: Setup and/or cleanup hourly charge per Town employee if necessary: $25.00 per hour.
Town reserves the right to waive all fees.
|
INSURANCE - HOLD HARMLESS REQUIREMENTS
ALL USERS WILL PROVIDE A CERTIFICATE OF INSURANCE WITH MINIMUM LIMITS OF:
$1,000,000.00 BODILY INJURY PER OCCURRENCE
$1,000,000.00 PROPERTY DAMAGE PER OCCURRENCE
$2,000,000.00 AGGREGATE, OR
$1,000,000.00 COMBINED SINGLE LIMIT
Users may also be required to provide a “hold harmless agreement” and the Town of Wilton and The Dailey Foundation shall be named additional insured on a general liability policy with the limits set by the Town of Wilton Parks and Recreation Commission.
Insurance certificate and hold harmless agreement are to be submitted with all building-pavilion-field use request forms.
TOWN OF WILTON - GAVIN PARK USER INSTRUCTIONS: Check with the Parks and Recreation office for availability of space and dates. Complete form and submit with deposit and fees to Recreation office. Complete and initial all paperwork, make out 2 checks (1 for deposit, 1 for fee) to “Wilton Recreation” and attach certificate of insurance if you are an organization.
CONTACT GAVIN PARK FOR A COMPLETE FORM. 584-9455.
